Sample proposal for a made-up venue · by Open Date · the venue, its rates and its details are invented What this is
Middle Tennessee

A timber barn in forty acres of Tennessee woodland

One wedding at a time, for up to 180 guests. Say your vows under the trees or under cover, dine in the barn, and keep your family close in three cottages on the grounds.

180seated guests
3ceremony settings
40acres of woodland
3cottages on the grounds
The spaces

Everything in one place

The barn, the veranda and the grounds are yours alone for the day or the whole weekend.

The barn

A timber hall with chandeliers, a built-in bar and room for 180 guests and a dance floor. Heated and cooled all year.

The veranda

A long covered veranda along the side of the barn, for cocktail hour or a ceremony out of the rain.

The pavilion

An open-air pavilion in the trees, a two-minute walk from the barn, with seating for 180.

Dates and prices

Check your date

Pick a day and see the rate for that season, right away.

Prices update as you type.

Proposal note

Couples do not see this part. It is the email this couple would receive less than a minute after sending their inquiry.

Sent in 41 seconds
Pricing

Every rate, in one place

Rates depend on the day and the month. Every rate includes the same list of what comes with the venue.

Quiet months

January, February, March, July, August, November, December

Package202620272028
Full weekend$9,500$9,500$10,000
Saturday$7,000$7,000$7,500
Friday or Sunday$5,500$5,500$6,000
Weekday$3,800$3,800$4,200

Peak months

April, May, June, September, October

Package202620272028
Full weekend$11,500$11,500$12,000
Saturday$8,500$8,500$9,000
Friday or Sunday$6,500$6,500$7,000
Weekday$4,500$4,500$5,000
Included

What comes with every package

  • Exclusive use of the barn and grounds
  • A venue coordinator on the day
  • Tables and chairs for 180
  • White or ivory linens
  • Built-in bar and ice
  • String lighting inside and out
  • Two dressing rooms
  • Catering kitchen
  • Sound system with wireless microphones
  • Ceremony seating for 180
  • Fire pit and lawn games
  • Parking for 90 cars
  • Heating and air conditioning
  • Your choice of vendors
14

things other venues often charge extra for come with every package.

Stay

Stay on the grounds

Three cottages sleep 14 between them, a short walk from the barn.

Garden Cottage

Sleeps 6 · $650 for two nights

Orchard Cottage

Sleeps 6 · $650 for two nights

The Gatehouse

Sleeps 2 · $250 a night

Visit

Come and walk the grounds

Tours are by appointment on Wednesday evenings and Saturday mornings.

Quillhaven Lane, Middle Tennessee

Book a tour

Questions couples ask

How many guests can you host?

Up to 180, seated.

What happens if it rains?

The covered veranda seats your whole ceremony, and the barn is heated and cooled.

Can we bring our own vendors?

Yes. You choose your own caterer, bar service and other vendors. We ask that they are licensed and insured.

Can we stay on site?

Yes. Three cottages sleep 14 in total and can be added to any package.

How do we book?

With a signed agreement and a $1,500 first payment. The balance is due 60 days before your date.

From Open Date

What a venue owner receives

Before I write to a venue, I rebuild its homepage from what is public on its current site and list what I found. This sample is for a made-up venue, so the list below shows what I look for, not real findings.

  1. Old prices that are still live.Price lists from earlier years often stay online and still come up in search. I list each one, with what it quotes against what the venue charges now.
  2. Pages that give couples different answers.I compare hours, guest numbers and what is included across every page, and list each place where two pages disagree.
  3. Rates that open as a PDF.On a phone that means a download and a lot of pinching. On the rebuilt page a couple picks a date and sees the right rate for that day and month in about 20 seconds.
  4. Contact details that disagree.Addresses, map links, phone numbers and emails, checked against each other.

What a couple gets when they write at 11:47 pm

Hannah · Website formSaturday, 11:47 pm
Hi! We're looking at October 2027 for about 150 people and we'd love an outdoor ceremony. What happens if it rains? Do we need a tent?
Quillhaven replied11:48 pm
Hi Hannah, Congratulations, and thank you for writing. You will not need a tent. The covered veranda along the barn seats your whole ceremony, so if the weather turns you simply move under its roof. For 150 guests on an October Saturday in 2027, the Saturday package is $8,500. The full weekend, Friday morning to Sunday morning, is $11,500. Would you like to see it? I can hold Wednesday at 5:00 pm or Saturday at 11:00 am for a tour. Warmly, Quillhaven
Marcus · EmailTuesday, 6:12 am
Morning. Can we bring our own caterer, and is there anywhere for family to stay? We're thinking of a Friday in March 2028.
Quillhaven replied6:13 am
Good morning Marcus, Yes to both. You choose your own caterer. We ask that they are licensed and insured, and there is a catering kitchen for them to work from. Family can stay on the grounds. Two cottages sleep 6 each at $650 for two nights, and the Gatehouse sleeps 2 at $250 a night. A Friday in March 2028 is $6,000 for the day, or $10,000 for the full weekend. I can show you around on Wednesday at 5:00 pm or Saturday at 11:00 am. Which is better? Warmly, Quillhaven

This is a sample. Quillhaven is a made-up venue, and its rates, details and messages are invented. Photos are free stock photos from Unsplash. Reply times shown are an illustration.